Current Vacancies
Executive Assistant, Melbourne
Executive Assistant
About the Role
The core responsibility for the role will be balanced between Business partnering (30%), PA (20%) and EA (50%) The is high level administration, executive support & digital administrative support to the COO, CGO and Board Committees. The role is accountable for a wide range of services and communications with all levels of the business & external stakeholders. Specific administrative support will also be provided to a ZEN Energy Board.
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What we will ask of you:
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Strategic Administration
• Provide strategic administrative and executive support to the Chief Operating Officer and Chief Governance Officer and Board preparations including complex administrative duties & planning of meetings and events across the year.
• Manage correspondence by reading, responding, distributing, and prioritising incoming/outgoing email and mail correspondence as appropriate
• Proactively keep Executives informed of progress on assigned tasks
• Preparing correspondence including follow-up of documents for the COO and CGO as required
• Prepare, contribute to, and proof-read important materials and key documents (including spread sheets, reports, memos, meeting materials, PowerPoint presentations)
• Provide minute taking and actions log at meetings as required
• Research and prepare preliminary documentation as required and requested
• Provide administration to the Executive, Board, and sub-committees
• Organisation of functions, meetings, interviews, annual strategic planning days and other major events
• Diary Management, exercising appropriate balance and discretion between allowing access to Executives for priority issues and providing a balance for Execs work/ preparation in advance of commitments.
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Reporting and Management
• Ensure clear objectives and key results are mapped out across a specific timeline, with clear accountabilities identified.
• Develop the corresponding communications and change management plan to support the business plan across both internal and key external stakeholders.
• Providing accurate and up to date reporting within specified timelines
• Ensure all meetings, events, conferences, board meetings and travel is booked within specified budget
• Meeting management including scheduling meetings, circulating agendas, coordination of discussion papers, proposals, and projects
• Manage special projects in accordance with priorities and budget
• Assist with preparation and analysis of monthly Board reports
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Stakeholder Management
• Build and strengthen professional relationships with all ZEN staff
• Support the COO and CGO in identifying and developing inter-team networks to strengthen collaboration across ZEN, critical to supporting the business in delivering to complex and high value business opportunities
• Maintain peer relationships and external functional relationships with the Board, Governments, Customers, and other stakeholders.
• Well respected and trusted by managers, employees, customers, and stakeholders
• Demonstrate good communication, cooperation, coordination, and active participation with stakeholders at all levels (Executive team, Board, key contacts and all colleagues)
• Provide administrative support to Board members as required and manage their enquiries in a timely manner
• Work collaboratively with the Melbourne office manager with travel, events & meeting organisation.
• Maintain highly sensitive and confidential information for various stakeholders in a professional manner
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As part of the ZEN team, you will be curious, have a bold imagination, strive to be your best in everything you can do and be ready to laugh and have fun at work.
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Education and Qualifications
• Years’ work experience (5+), including 5+ years in Executive Assistant roles
• Tertiary qualifications Business (but other disciplines would be considered)
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Skills & Experience
• A high level of energy and vitality
• A collaborative, warm, easy-going personality
• Strong attention to detail, high accuracy, and ability to deliver on strict deadlines
• Resilience and ability to resolve conflict
• A high degree of professionalism and integrity
• Strategic Executive support skills of a high order with demonstrated professionalism.
• A proven ability to work with a minimum of supervision, ensuring closure and delivery on intended results.
• Exceptional interpersonal skills and the ability to relate to Executive, Board, staff, and the wider community
• Strong communication skills, including an open and friendly disposition, the ability to listen effectively and the ability to relate to people from a range of professions and backgrounds
• Outstanding verbal and written communication skills on subject matter
• Advanced knowledge of IT and Microsoft Office products
• Superior organisational ability and demonstrated self-motivation and initiative in setting goals, prioritising work, managing multiple tasks, and creating solutions
• Demonstrated personal resilience, flexibility including the ability to work under pressure with fluctuating demands and manage stress effectively
• A high degree of confidentiality and professional judgement
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You may have
• Experience in Energy industry (Renewable, Oil & Gas, Mining) is highly regarded.
• Experience and understanding of issues relating to the capital projects, with renewable energy-based projects preferred
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Interpersonal Capabilities
• You will engage collaboratively with stakeholders across the business and externally as well.
• We would love you to be able to clearly explain and deliver information, even if it is complex.
• A strong attention to detail, self-organisation, and ability to meet deadlines is important.
• You will be passionate about learning the issues relating to the energy industry, particularly in renewables.
• The ZEN values will sit well with you and reflect how you like to work.
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Learn more about us, here: https://www.zenenergy.com.au/work-with-us/current-opportunities/
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Job Details:
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Salary: $80,000 – $100,000 plus 11% superannuation, plus short term incentive
Flexibility: Hybrid working arrangement with time split in the office and working from home
Benefits such as: Quarterly wellbeing day, paid volunteer day, 18 weeks paid parental leave during the first 12 months of birth or adoption
Full-time
Permanent
Mid-level Senior
80,000 – 100,000 AUD
Compliance Analyst, Adelaide
Compliance Analyst
Location Rose Park, SA
Salary $70,000 – $80,000 base plus super + bonus
About the Compliance Analyst Role
Reporting to the Manager Compliance, this role touches key functions in the ZEN business, with a concurrent focus on fostering a growth oriented, positive, and encouraging environment while keeping employees and management accountable to company policies, procedures, and guidelines.
What we will ask you to do:
• ISO Compliance for 9001 Quality, 14001 Environment and 45001 WHS
• Maintaining Intern Audit Schedule Register
• Maintaining the Policies/Procedures, Documents and Records Register and ensuring all documentation is up-to-date and accurate
• Maintaining the Business Improvements Register
• Effective translation of compliance requirements into policy, processes, and operational culture, with a focus on achieving ISO industry best practice
• Liaising with other departments to ensure that all necessary information is gathered and organized.
• Assisting with the collection of data to support Compliance reports required
• Monthly status reports of Non-conformances
• Assisting with IMS audits and inspections
• Assisting HR with the co-ordination of Bi-Monthly WHS Committee Meeting
• Continually seek to improve the quality and operation of the IMS via internal and external stakeholder involvement.
Retailer Energy Productivity Scheme (REPS) Compliance
• Record Keeping and Quality Assurance:
• Review, identify anomalies and validate all data and information provided by the approved Activity Provider in relation to each energy productivity activity.
• Undertake analysis and generate reports of the data and information provided by the approved Activity Provider to inform the business as to the status of its’ REPS obligations.
• Actively engage with the approved Activity Provider to address any issues with the data or information provided and ensure it is resolved quickly and efficiently.
• Engage with stakeholders to provide timely information regarding customer engagement, market outcomes and decision making.
• Maintain records in accordance with REPS code.
Compliance Reporting:
• Meet all reporting and compliance obligations in according with the Retailer Energy Productivity Scheme (REPS) Code.
• Ensuring all reporting requirements are provided to the Commission according to the REPS regulations including information statements.
• Ensure regular reporting and statistical information is provided as required by the REPS code and/or internal stakeholders, such as Operations, Trading, Finance, Risk, and senior management.
• In partnership with the Activity Provider, ensure audits are undertaken and provided to the Commission as required.
• Ensure all obligations under the approved REPS compliance plan are met.
• Ensure all identified REPS related issues are dealt with in conjunctions with ZEN’s appointed Activity Provider in a timely matter.
• Monitor and ensure any customer complaints are dealt with according to the REPS code and reported on accordingly.
• Generate and provide regular reporting as required by internal stakeholders, such as Operations, Trading, Finance, Risk, and senior management.
• Generate and provide statistical information to the Commission as required under the REPS code.
• In partnership with the Activity Provider, ensure audits are undertaken and provided to the Commission as required.
Retail Compliance
• Keeping up to date with changes to Retail regulations and standards.
• Assisting Manager of Compliance with the monthly ZEN Compliance Meeting, ensure all internal and external stakeholders are kept informed as required.
Wholesale Compliance
• Assisting Manager compliance with
• Performing Counterparty Know Your Client Checks.
• Performing Counterparty Wholesale Client Checks.
• Developing (and delivery) the annual compliance review plan for RMC approval.
• Ensuring Renewable Energy audits are conducted on time.
• Reporting on non-compliances in accordance with the policy
• Maintenance of non-compliance register.
Required Skills/Education:
Skills and Experience
• Minimum 1 year of experience in Energy preferably with exposure in Compliance, Contracts, and quality assurance.
• Knowledge of ISO Compliance and Standards
• Accuracy and attention to detail
• Strong organisational skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Experience in compliance reporting and business compliance framework
Technical Capabilities
• Proficiency in Microsoft suite including but not limited to excel, PowerPoint, word etc.
• Proficiency in using databases.
Interpersonal Capabilities
• You will engage collaboratively with stakeholders across the business and externally as well.
• We would love you to be able to clearly explain and deliver information, even if it is complex.
• A strong attention to detail, self-organisation, and ability to meet deadlines is important.
• You will be passionate about learning the issues relating to the energy industry, particularly in renewables.
• The ZEN values will sit well with you and be reflective of the way you like to work.
Full-time
Permanent
Associate
70,000 – 80,000 AUD
Systems and Software Analyst, Melbourne CBD
Systems and Software Analyst
About ZEN Energy
ZEN stands for Zero Emissions Now. That is our call to action and arms for all those passionate about taking action to stop climate change and being part of Australia’s single greatest economy-wide change – the energy transformation. ZEN is accelerating Australia’s path to becoming a renewable energy Superpower and is Australia’s first energy company to have a near-term science-based emissions reduction target in line with limiting global warming by 1.5°C.
About the Role:
The Systems and Software Analyst has a pivotal role in ensuring development of in-house IT capability and subsequent support of relevant IT platforms to facilitate ZEN’s participation in the Wholesale and Retail energy markets. This is achieved through effective requirements gathering, design and specification and the development, testing, and subsequent support of fit-for-purpose code to meet business needs
Key Responsibilities:
Development of IT systems – 50%
• Requirements gathering, high level design, low level design, development, unit testing and integration testing.
• Coordination with key stakeholders to facilitate UAT and PVT
• Coordinate with IT vendors to ensure effective application services and reliability
• Unit and regression testing, and support for the development of test cases for UAT and PVT
• Adhering to best practices system architecture and coding standards
• Example initiatives:
o Online portal for customers
o Contracting and settlement system
o Pricing system development
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Support of specified bespoke IT systems – 25%
• Ensuring bespoke systems are reliable and steady
• Supporting operational staff to implement the changes in relevant systems
• Application maintenance, continuous improvement, hot and cold fixes.
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Business Improvements and vendor management – 15%
• Identify, evaluate, and implement improvements; be a leader and a driver of enterprise architecture and IT landscape innovation and excellence
• Engage effectively with technical data /analytics partners (vendors) as solutions are designed and implemented.
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Continuous Improvement and Thought Leadership – 10%
• Supporting colleagues to improve their confidence and competence in relevant skillsets
• Through constant learning, maintain and develop one’s own technical and domain knowledge
Open sharing of techniques and effective use of available toolsets
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As part of the ZEN team, you will be curious, have a bold imagination, strive to be your best in everything you can do and be ready to laugh and have fun at work.
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Education/Qualifications
• Tertiary qualifications, in computer science, mathematics, engineering or other relevant quantitative discipline (postgraduate preferred)
• 2 -5 years’ work experience (Software Engineer or relevant experience) required.
• Energy market experience essential
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You will have:
• Curiosity, imagination, and a keenness to share your findings
• Technical abilities:
o Proficiency in MS Office
o SQL
o Languages like C#/ASP.NET, PHP, JavaScript , HTML and CSS, Python.
• Communication and influencing skills: Ability to engage effectively with relevant internal and external stakeholders, with clear presentation and explanation of complex information. Fact-based influencing of outcomes to support and enable business improvement
• Project and Change Management skills to facilitate the implementation of analytics and systems-driven business improvements
• Passion and initiative, with an eye for detail, with a focus on outcomes
• Ability to “think on your feet”; to defend your position in the face of constructive criticism
• Flexibility to adapt your position or approach, in the light of new information, or in response to constructive stakeholder criticism or review
• Ability to deliver on strict deadlines
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Interpersonal Capabilities
• You will engage collaboratively with stakeholders across the business and externally as well.
• We would love you to be able to clearly explain and deliver information, even if it is complex.
• A strong attention to detail, self-organisation, and ability to meet deadlines is important.
• You will be passionate about learning the issues relating to the energy industry, particularly in renewables.
• The ZEN values will sit well with you and reflect how you like to work.
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If you do not have all these skills, we still want to hear from you. Potential is important to us at ZEN, we do not know all the answers yet and are looking for people to help us work them out!
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To learn more about Zen Energy’s projects and career opportunities, please visit us at https://www.zenenergy.com.au/work-with-us/life-at-zen/
https://www.youtube.com/watch?v=DXGxWegTmlk
Full-time
Permanent
Associate
80,000 – 90,000 AUD
ZEN has an evolving and creative workplace with much to offer. At the end of the day, I feel happy to be part of an organisation that contributes to the environment.
I like working at ZEN because I feel empowered and encouraged to contribute to positive change for a sustainable future in Australia.
More than anywhere else,
I feel part of a team that is united by the same purpose.
ZEN doesn’t shy away from complexity or challenge and it is on the front foot.
Diversity to me is about diverse thought, opinions, perspectives, and insight. Healthy debate, alternative viewpoints, opening a window to let the fresh air in! Being open to learning from others is the path to true joy – one of ZEN’s core values.
FAQS
The change that we want to make starts with our people. We abide by a set of robust and straightforward values:
- Bring ideas, curiosity and an open mind to everything.
- We deliver on our commitments and strive to lead in all we do.
- We laugh and bring joy to each other.
We currently have offices in Adelaide, Sydney and Melbourne, with business support capabilities in Brisbane. We are constantly expanding our client and partner base and are focused on growing throughout Australia.
We are proud of our culture and our conduct.
We have a very clear policy and code of conduct. This code covers the need to act ethically in all our business dealings, in the communities we serve, our customers, suppliers, governments, and governing bodies.
Our code of conduct stipulates the need to act ethically in our dealings. It requires “honesty, respect, fairness and a courteous manner in all dealings with customers, clients, co-workers, suppliers, management and the general public;.”
Every team member is required to accept our code of conduct before commencing employment with the business. Any breach of this code is regarded as a breach of the employment contract.