Summary:

We are seeking an experienced Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative tasks, ensuring the smooth running of the office, and providing support to staff members. The Office Manager will be the first point of contact for visitors and clients, and will be responsible for maintaining a professional and welcoming environment.

About ZEN Energy

ZEN stands for Zero Emissions Now. That is our call to action and arms for all those passionate about taking action to stop climate change and being part of Australia’s single greatest economy-wide change – the energy transformation. ZEN is accelerating Australia’s path to becoming a renewable energy Superpower and is Australia’s first energy company to have a near-term science-based emissions reduction target in line with limiting global warming by 1.5°C.

Role Responsibilities:

1. Workplace Health & Safety (WHS)

• Act as a member of the WHS Committee, ensuring compliance in the Melbourne office.

• Conduct daily and weekly safety inspections, identify hazards, and report potential risks.

• Perform quarterly office inspections, maintaining a safe work environment.

• Manage first aid and fire warden requirements, including coordinating training sessions.

• Ensure that all contractor safety documentation e.g. insurances comply with minimum standards

2. Facilities & Space Management

• Act as the tenant representative for building and emergency management.

• Oversee all building repairs, maintenance, and facilities management through the RACV Building Manager.

• Collaborate with the Adelaide Office Manager (and other ZEN offices) to ensure consistency in services and processes.

• Plan and coordinate office relocations, fit outs, and space optimization projects.

• Ensure that the office environment is orderly and well maintained.

• Assist the Sydney office with general office management requirements as needed.

• Coordinate office I.T equipment and asset management

• Manage Office access and security management during business and after hours

3. Events & Staff Engagement

• Serve as a member of the Social and Wellbeing Committee.

• Plan, coordinate, and execute internal and external meetings, as well as team-building activities.

• Assist in the organisation and smooth execution of company events.

• Organise catering as required.

• Ensure all meetings, events, conferences, board meetings are booked within specified budget.

4. Supplies & Inventory Management

• Monitor and maintain office kitchen and stationery supplies, ensuring stocks meet employee

needs.

• Review and manage procurement processes for supplies and services.

5. Collaboration & Support

• Support other departments with ad hoc tasks and special projects.

• Greeting and providing support to company visitors and issue visitors passes.

• Setting up appointments and managing meeting rooms.

• Assist the Group EAs with travel bookings as required.

• Establish and maintain relationships with internal teams and external vendors (landlord,

renovation company, property management company, travel agents and trade services, etc.)

• Recommend process improvements to create greater efficiencies in our projects, programs, and

day to day operations

7. General Office Administration

• Maintain accurate record-keeping and ensure documentation is up to date.

• Monitor compliance with company policies.

• Coordinate cross-functional tasks, supporting company-wide initiatives.

• Develop and implement office policies and Standard Operating Procedures.

• Responsible for mailing and shipping packages for the Melbourne office.

• Credit card reconciliation

• Track business expenses and prepare expense reports.

• Demonstrate effective communication, cooperation, coordination, and active participation with stakeholders at all levels.

As part of the ZEN team, you will be curious, have a bold imagination, strive to be your best in everything you can do and be ready to laugh and have fun at work.

Skills and Experience

• 3+ years of work experience in office/facility management roles.

• Highly organised Office Management skills.

• Ability to work both autonomously and in a collaborative team environment.

• Proven experience in office administration or management.

• Knowledge of WHS regulations and compliance procedures.

• Strong organizational and time-management skills.

• Proficiency in office software (e.g., Microsoft Office Suite, scheduling tools).

• Excellent communication and interpersonal abilities.

• Demonstrated ability to manage multiple tasks and projects simultaneously.

Interpersonal Capabilities

• You will engage collaboratively with stakeholders across the business and externally as well.

• Curiosity, imagination, enthusiasm & a sense of humour.

• A strong attention to detail, self-organisation, and ability to meet deadlines is important.

• You will be passionate about learning the issues relating to the energy industry, particularly in renewables.

• The ZEN values will sit well with you and reflect how you like to work.

Technical Capabilities

• Scheduling & Calendar Management: Efficient use of Outlook, Google Calendar, or scheduling apps.

• Facilities & Inventory Management: Familiarity with tools for managing building maintenance and office supplies

• Knowledge of travel platforms (e.g., Corporate Traveller).

• WHS Compliance: Experience with safety tracking

• IT & Troubleshooting: Basic technical skills for resolving minor IT issues and managing office equipment.

• Document & Records Management: Proficiency in systems like SharePoint or DocuSign for handling documents securely.

• Digital Security Awareness: Understanding cybersecurity practices to safeguard office systems and data

Details:

Location: on-site, Melbourne VIC 3000

Start Date: Flexible

Permanent, part-time 4-days per week (0.8)

Salary: $85-95k plus super – full time equivalent

Why ZEN?

Paid Wellbeing and Volunteer Leave

Access to Employee Assistance programs, Professional Development, and Mentorship programs

Interested but not sure if you have the skills? We hope you’ll still apply.

Due to the volume of applications we cannot guarantee individual requests for application updates and feedback.

ZEN stands for ZERO EMISSIONS NOW. Not tomorrow.

Australia’s first electricity retailer to have a near-term science-based emissions reduction target in line with limiting global warming to 1.5°C.

About the Role 

Information technology systems are fundamental to the success of ZEN’s energy trading activities. This role is part of a highly talented team of developers and data analysts who are delivering the critical wholesale and retail energy trading and risk management system functionality for the company.

The role will develop and maintain software systems that integrate third party platforms with market systems, providing an integrated solution for ZEN’s trading functions in the Australian energy markets.

Given that ZEN is fundamentally an energy trading company, this role is pivotal to the ongoing success of ZEN in leading Australia into a more sustainable energy future.

 

Key Responsibilities:

• Develop and maintain applications using C#, .NET Framework, Python, and SQL
• Develop unit tests and system integration tests
• Work closely with stakeholders to understand and implement complex algorithmic logic
• Translate energy and trading business requirements into software design and solutions
• Contribute to architectural decisions and participate in code reviews
• Optimize code for performance, scalability, and maintainability
• Document solutions
• Collaborate with other developers, data engineers, and business teams in an agile environment
• Undertake work in accordance with the team coding standards, security standards and agreed SDLC processes
• Work Health and Safety Management at ZEN

As part of the ZEN team, you will be curious, have a bold imagination, strive to be your best in everything you can do and be ready to laugh and have fun at work.

Education and Qualifications

• A degree in an appropriate field.

Experience

• 5 or more years of experience in software development

Technical Skills Required

• Strong proficiency in C#, .NET Framework, Python, and SQL

• Ability to understand and implement complex mathematical or algorithmic models

• Excellent problem-solving skills and a strong analytical mindset

• Effective communicator who can work well across technical and non-technical teams

• Comfortable working in a hybrid team setup with both in-office and remote collaboration

Desirable

• Experience with PySpark, Databricks, or big data platforms

• Capability with front end development, especially React

• Familiarity with Terraform, Azure DevOps, and CI/CD pipelines

• Knowledge of Azure cloud services

• Background in mathematics, engineering, or a related technical discipline

• Previous experience in energy markets or financial trading environments

Personal and Professional Capabilities

• An interest in the energy industry, the transition to the renewables and the role of information systems in energy trading

• A high level of energy and vitality

• A high degree of professionalism and integrity

• Exceptional interpersonal skills including fostering communication between people and conflict resolution

• A proven ability to work with a minimum of supervision, ensuring closure and delivery on intended results

• Strong attention to detail, high accuracy, and ability to deliver on deadlines

• The ZEN values will sit well with you and be reflective of the way you work

Why ZEN:

– 4 paid wellbeing days, and 1 paid volunteer day, in addition to 4 weeks AL and 2 weeks PL

– Hybrid working arrangement of Tuesday and Thursday onsite (Melbourne CBD) plus an extra office day of your choosing

– Wellbeing initatives such as paid onsite skin checks, flu shots, health checks, massages, regular lunches and morning teas.

– A number of working groups such as RAP, DEI, Social and Wellbeing

– Access to professional development budgets

– Regular mentoring programs

Interested but not sure if you’re a fit? We’d love for you to still apply!